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Creating and Managing Vendors

Streamline your purchasing by maintaining a vendor directory in Goflow, and by tracking vendor inventory levels and vendor pricing.

Create a New Vendor

To create a new vendor, follow these steps:

  1. From the sidebar menu, go to Directory › Vendors.
  2. Click the New Vendor button in the upper right corner.
  3. Enter the vendor name. Used for internal identification.
  4. Add the vendor's company name and address.
  5. Set the currency used for purchases with this vendor.
  6. Click the Save button to add the vendor.

Import Vendors from Accounting

If your accounting system is integrated, you can import existing vendors from Accounting into Goflow.

Managing Vendors

To edit vendor settings, follow these steps:

  1. From the sidebar menu, go to Directory › Vendors.
  2. Click on a vendor to edit it.

Managing Vendor Currency

Select the currency used for purchase orders placed with this vendor. If the vendor currency differs from the account base currency, Goflow applies an exchange rate to adjust inventory costs accordingly.

Vendor product cost is tracked in vendor currency.

Changing the vendor currency applies only to new purchase orders; existing orders remain in their original currency.

Enabling PTO and Dropship

Control which vendors can be used in the PTO or dropship order workflow. By default, all vendors are enabled for both. Disabling a vendor for PTO removes it from the PTO flow, while disabling a vendor for dropshipping prevents it from being suggested for dropship orders.

When sending inventory to the channels and adding a vendor source, inventory from vendors disabled for PTO is not counted toward PTO products, and vendors disabled for dropshipping are not considered for dropship products.

Setting Vendor Lead Time

Vendor lead time is the number of business days it generally takes between placing a purchase order and receiving the products in your warehouse. It is used to calculate purchase quantities in Inventory Forecasting and to determine quantity and lead time in advanced inventory allocation settings.

You can set a general lead time for each vendor or specify lead times at the vendor product level. Vendor product lead time overrides the general vendor lead time.

For dropship vendors, lead time refers to the time it takes for the vendor to ship the product; not to deliver it. This lead time is managed separately.

Managing Other Vendor Settings

Manage the following settings on the vendor page: