Product Identifiers

Product identifiers, such as UPC codes, are unique codes used to identify specific products. These identifiers are printed as scannable barcodes, streamlining product input during transaction processing.

Product identifiers are linked to the product catalog and are used to identify the products themselves. This is distinct from unit identifiers, which track individual units of a product and are tied to inventory management.

Goflow offers comprehensive tools to manage product identifiers. You can upload identifiers, print them, associate each identifier with its unit of measure, and handle multiple identifier types for your products.

Managing Product Identifiers

To add identifiers to a product, follow these steps:

1. From the side menu, go to Catalog › Products, and select the product.
2. Click on the Identifiers tab, and click on Add Identifier.
3. If the product already has one identifier, click on the pencil icon in the upper right-hand corner, and then click on the plus sign.
4. Choose the identifier type from the list of available types.
5. If the product has units of measure, you may select one measure to associate with this identifier.
6. Finally, click Save to add the product identifiers.

When a product identifier is associated with a unit of measure, scanning the barcode selects the corresponding unit of measure for that product.

You can assign multiple identifier types to a single product, such as UPC, ASIN, and GTIN. These identifier types are managed under memorized lists, allowing you to define and maintain the specific identifier types you want to associate with your products.

To delete an identifier, click on the pencil icon in the upper right-hand corner, and then click on the bin icon.

Managing Product Identifiers in Bulk

You can manage identifiers for multiple products in bulk through a CSV upload file. To do this, follow these steps:

1. From the side menu, go to Catalog › Products.
2. In the upper right corner, click on Import › Import Product Identifiers.
3. Select whether you'd like to add, replace, or remove identifiers.
4. Review the Columns tab for required and optional headers.
5. Download the sample CSV template.
6. Fill in the identifiers, save the file to your drive, and upload the file.

If you have only one identifier per product and no units of measure, you can also use the Import Products upload to manage identifiers in bulk.

The Import Product Identifiers upload allows you to accomplish three different tasks:

• Add new identifiers - Only add new identifiers without affecting existing ones. For example, if you want to add GTINs to products that already have UPCs, this action will add the new GTINs while keeping the UPCs untouched.

  To add multiple identifiers for a product, create a new line for each identifier in the CSV file. Each line must include the item number, the identifier type, and the identifier.

  The unit of measure header is optional. Include it only if you want to associate an identifier with a unit of measure other than eaches.

  Item Number	Type	Identifier	Unit of Measure
  ABC-123	UPC	123456789012
  ABC-123	EAN	0123456789012
  ABC-123	GTIN	00123456789012	4

• Replace existing identifiers - Remove existing identifiers on products and replaces them with new ones from the upload file. For instance, if the UPC numbers are incorrect, this option will update the UPC number.

  The replace option will only update identifiers of the same type. For example, if a product has two identifiers UPC: 12345678901 and EAN: 012345678901, and the upload file contains only UPC: 9876543210, it will update the UPC number while leaving the EAN number unchanged.

  To update the unit of measure association of an identifier, select the replace option. This will remove the current identifiers and replace them with identifiers associated with the specified unit of measure.

• Remove existing identifiers - Delete identifiers for the products listed in the upload file. The more detailed your upload file is, the more precise you can be in removing specific identifiers:

  • If the file contains only item numbers, all identifiers will be deleted from those products.
  • If the file includes an identifier type, only identifiers of that type will be deleted.
  • If the file includes an identifier but no identifier type, only those identifiers will be deleted, regardless of their type.
  • If the file includes both identifier type and specific identifiers, only those specific identifiers of that type will be deleted.

The options to replace or remove identifiers will result in the permanent loss of the existing identifiers. This action is irreversible. It is strongly recommended to export your identifiers first before proceeding with any deletion actions.

Export Product Identifiers

To export product identifiers, follow these steps:

1. From the side menu, go to Catalog › Products.
2. In the upper right corner, click on Export › Export Product Identifiers.

Printing Barcode Labels

Print product barcodes labels and place them on your products. This will enable you to easily scan the barcodes for quick and efficient input.

To print a barcode label for a single product, follow these steps:

1. From the side menu, go to Catalog › Products, and select the product.
2. In the upper right-hand corner, click on Print Barcode.
3. If the product has multiple identifiers, select the identifier to print.
4. Select the printer, enter the number of copies, and Print.

Printing Barcode Labels in Bulk

To print barcodes labels for multiple products at once follow these steps:

1. From the side menu, go to Catalog › Products.
2. Select the products for which you want to print barcodes.
3. In the upper left-hand corner, click on Actions › Print Product Labels.
4. To add more products, click on the upload icon at the bottom.
5. Choose your printer type, separator label, and the number of copies.
6. For products with multiple identifiers, select which identifier to print.
7. Finally, click on Print to start printing the barcode labels.
8. If you'd prefer to email the labels instead, click on the download icon to export the labels to PDF.

Selecting the Products

There are two methods for selecting the products:

• Select multiple products: Manually select the products for which you want to print barcodes. For example, if you want to print barcodes for products of one specific brand, filter the Products page by brand and then select all products in the results page.
• Upload a file: Upload a CSV file containing the item numbers of the products for which you want to print barcodes labels.

You can also use a combination of both methods. Start by selecting one or more products, and then click to upload a file containing more products.

Selecting the Printer Type

The standard barcode label features the item number, item name, and the identifier in a Code-128 barcode, all printed in 9pt font. Goflow supports two printer types for printing these product labels:

• Singles on a Roll - Choose this option when printing on a roll of 1" x 2" labels. If you print multiple copies of barcodes for different products, you can use separator labels to easily identify where the next product's barcodes begin. Select whether to print one blank, two blanks, or no separators. Goflow displays the number of labels needed in the bottom left-hand corner. Make sure your roll has enough labels to complete the job.
• 30 Per Sheet - Choose this option when printing on an Avery 5160 label sheet with 3 columns and 10 rows. If you print multiple copies of barcodes for different products, you can use separator labels to easily identify where the next product's barcodes begin. Select whether to print a separator label or not. A separator is an extra label printed at the end of barcodes for one product, featuring the item number and an arrow indicating the direction of the barcode labels for that product. Alternatively, you can choose to start a new sheet for each new product. Goflow displays the number of label sheets needed in the bottom left-hand corner. Make sure your printer feed has enough sheets to complete the job.

Selecting the Identifier

For products with multiple identifiers, you can choose which identifier to print. For each product, select an available identifier from the dropdown. If a product has no identifiers, the item number is the only available selection.

To print identifiers of a specific type, such as UPC or ASIN, use the bulk selector to choose the identifier type. Products without an identifier of the selected type are highlighted with a yellow border.